Disclosure Requirements :

All Faculty and Staff must complete a Disclosure statement prior to the conference. Please click here to share your disclosures. Additionally - speakers must include this disclosure information on their first slide.

Video in Presentations :

We run on Apple Macintosh. Most of the time this will be compatible with videos -- but there are some formats that do not work well.  This year, we will not be changing out presentation hardware between presenters -- so it is important that to test videos in advance.  If any issues are uncovered, we will convert the video for you to a more compatible format and return it to you for inclusion directly into your presentation.  Please contact Michael Clouse for information on testing and conversion.  Look for a link to DropBox.com via email where videos can be dropped for testing or conversion.

Presentations :

The latest versions of Microsoft PowerPoint 2011 or Apple's Keynote 5.1.x are supported on Apple Macintosh Laptops -- if possible please verify presentations on a Macintosh platform computer.  Any platform can be used to develop a presentation, text and simple animated presentations translate easily.  Presentations with video must be verified on a Macintosh because of the wide array of video compression tools available.  A final check for compatibility will be done at the Faculty check-in table.  Please allow extra time to test and convert videos at the check-in table.

Uploading your presentation :

We will have a speakers check-in table just outside the conference room.  You should check in at least 1 hour prior to your scheduled presentation time (sooner if videos need testing or conversion).  Upon check-in your presentation files will be upload and tested for any compatibility issues.  Please bring your presentation on a USB memory stick or CD rom.  Additionally presenters will have the ability to upload files remotely and in advance - an email explaining this process will be sent prior to the conference.

At the Podium :

A Macintosh laptop will be connected to the large projection system as a secondary display.  The presentation software (keynote or PowerPoint) will provide a presenters view of the current and upcoming slide and presenter notes.  Additionally, you will see a display with a timer / time's up indicators.  The command center will remotely control this equipment and will stage presentations remotely.  You will also have access to a remote pointer to advance slides and/or point as you move around.  The command center will work to ensure smooth transitions between presentations.  Group discussion topics have independent internal time allotments to the overall timeslot (generally 90 minutes). The presentation group will be managed by the  moderator.  The moderator may allow individual presenters to go over allotted time.  At the end of the 90 minute block of total time, timers will blink in red and the house lights will raise.  The command center will help keep the program on schedule as graciously as possible. There is NO Internet access from the Podium computer.  Do not include a requirement of internet access in your presentation unless coordinated with the Director of Technology,  This e-mail address is being protected from spambots. You need JavaScript enabled to view it .  A private wireless network is utilized for the purpose of managing reliability.  If you have internet needs, the hotel provides wireless internet access - although it can be very unreliable - and thus not suitable for presentation requirements.  If you need to demonstrate an internet based tool -- we recommend a simulated experience where you record the activity in advance and display it as a video.

Video Recording :

Many presentations will be recorded as educational reference material.  Please make sure to sign a video release at the time of check-in.